Adding Pre-Recorded Video to the Main Stage

Overview

At in-person events, attendees mill about conference halls, stopping by different vendor booths to look at their wares, make purchases, and talk with Vendors and Exhibitors. 

There is also typically a Main Hall or Main Stage with content running throughout the event. Whether this is pre-recorded content, or a live chat, it's the content people come for. 

Our Virtual Expo on EventHub is no different. We replicate this experience with our Main Stage Sessions.

Let's Make it Happen 

Start by accessing your EventHub account, and opening your event's Virtual Village page. Make sure you're in Edit Mode. If you need more help with this, please refer to this help article: click here.

All of these features will be accessed from the Program Tab in the editing sidebar on the right. 

Main Stage Live Streaming 

You see the "Main Hall Tracks" section. These "tracks" are videos that are scheduled to play in your Main Hall at the specified date and time. 

Click "ADD SESSION" on the right to create a new one, or just click on one already there to edit. An "Edit Sessions Stream" pop up appears, where you can enter:

1. Name of your Session/Track
2. Mini Description: This description will appear on the Schedule page preview, as well as the detailed Session page (more on this below).
3. Streaming URL: Enter the YouTube, Twitch, Vimeo, or Wistia URL.
4. Show Chat: When your livestream is live, the side chat bar will be available for viewers to interact with you. If you do not want users to be able to chat you or your livestream is prerecorded, uncheck this box. PLEASE NOTE: If the stream is coming through another platform, you need to make sure Chat is enabled from there (YouTube, Vimeo) for it to show up here. 
5. Start Date/Time & End Date/Time: When your livestream should appear using this link at the top of the Main Event Page. 

NOTE: We schedule the sessions every 15 minutes, and you cannot change the start and end time to something other than the 15 minute mark. If you have a bunch of short videos, and want them all to autoplay together in the same 15-minute Main Stage session, you can do this by creating a YouTube playlist and linking the URL of the first video in the YouTube URL field in that pop up. For step-by-step instructions on how to do this, please refer to our article on Using YouTube Playlists to Autoplay Videos.

The Main Stage video floats with the attendee as they scroll down the page and through the virtual village and exhibitor's booths. See the example below of how the livestream has a chat, and floats with the user as they scroll down the page.

The Main Stage content will show up on the Schedule page for your event, click here to learn more!

Suggested Articles

How to Create Session Schedules and Add Speakers

Adding Live Chat Booth Sessions For Your Exhibitors

How to Design a Virtual Expo / Vendor Village

Pre-event checklist for virtual events [Organizer]