Programming and Interacting with Attendees in Real-time
Use video conferencing to enhance your visitors experience and interact directly with them in real-time.
Please note: if you enable video chat, attendees will be able to enter your virtual meeting room, therefore you will want to have a representative available during the booth session hours (set by the event organizer) manning the video meeting room.
Using a third-party conferencing service
By using Zoom, Google Meet, Google Hangouts or Youtube Live conferencing tools, attendees can engage with you in real-time, asking questions in a chat box, responding to polls, or even asking questions via video. It is important you test the conferencing link is working by changing your view from edit to preview mode.
Zoom has become the standard virtual event tool for any video conferencing. Zoom also has a webinar service as a part of their premium platform. Their webinar service is suitable for large presentations with attendee interaction control.
Note: if you are not the admin of the conferencing account, be sure the admin adds you as a host or enables users to access the meeting without the host.
Using Event Hub's Built-in Video Chat Feature
If the event organizer enabled this feature, you will be able to hold meetings, interact with attendees unscheduled and schedule programming with our built-in conference app. It is a free service!
To enable this feature click on the "Use Event Hub's Virtual Booth" link.
Adjust the Room Settings accordingly. Options range from Age Verification, Enable Chat, Enable Recording, Video Camera and Sound on/off upon entrance. You can even set a capacity if you are having 1:1 engagements or want to limit 10 attendees at a time. Otherwise the maximum of attendees is 250. Lastly you'll want to adjust the Participant Settings.
During the booth sessions, attendees can access the virtual video chat room which will be displayed on your booth's cover image. They can interact and at the same time scroll through your products and services while the video camera floats with them at the bottom right of their screen.
How to disable the chat room
If you are not going to have a representative in your chat room during the booth session hours, be sure to disable the chat room so attendees don't enter your room with no representative to engage with. You can disable the chat room by selecting "external conferencing link" then leave the conference link field empty and click the 'save details' button.
Go ahead, and try it out yourself! Click on "Enter Virtual Booth" to 'rehearse'!
Note: If this feature was not enabled by the event organizer, you will need to message them to learn more on having this feature turned on. Click here to learn how to message the event organizer