Inventory tracking and setup can be a bit different depending on if you’re using an interactive map or not. This help article walks you through the setup if you do have an interactive map. If you’re not using one, no worries! You can check out this other help article instead. CLICK HERE TO VIEW HELP ARTICLE

Topcis Covered:

1. Navigate to the Event Wizard Menu
2. How to "Enable Inventory Tracking" Toggle
3. How to Access the Advanced Management Editor and Setup Inventory
4. How to Set Booth Inventory Countdown 

Please Note: Inventory will only decrease based on Approval not submission.

Let's get started!

Navigate to the Event Wizard Menu

To manage your booth inventory, the first step is to navigate to the Event Wizard Menu by selecting "Edit Showcase" for your event.

Example Image of the "Edit Showcase Page" link

Next, go to the "Pricing" tab and click the blue "Add/Edit" button under "Event Spaces.

Example Image of the Pricing Tab: 

How to "Enable Inventory Tracking" Toggle

Under "Current Event Spaces," there's a switch labeled "Enable Inventory Tracking." When you toggle this switch to "Yes," Advanced Management links will appear next to your existing booth types.

Example Image of the Inventory Tracking Toggle: 

How to Access the "Advanced Management" Editor

Please note that when the EventHub team syncs your map, the space types assigned to the layout will already be set. If you'd like to add an inventory countdown or change a space type (e.g., switch space 102 from inline to premium), you can make these changes either on this view or directly in your Map Editor portal. 

Click "Advanced Management" links next to your existing booth types.

1. View All/Edit Event Booth Type: Displays all booth types.
2. View All Event Spaces: Shows a drop-down menu with all booth types for selection.
3. Booth Type: Allows you to change a booth type from the drop-down menu.
4. Number: The assigned space number, which you can renumber (note: the system does not allow duplicate numbers).
5. Alternate Title: The pop-up title (optional; use as needed).
6. "X": Closes the Inventory Management wizard. Any changes you make are auto-saved!

Example Image of the Advanced Management menu: 

How to Set Booth Inventory Countdown

Choose a booth type from the "Inventory Management" drop-down menu. The "Inventory" count will automatically show the total inventory. Then, enter the count for when you want to display the inventory if it falls below that number. Note, the booth inventory decreases each time a submission is approved.

Example Image of the "Display inventory when less than" field:

On the event page, it will display "x number left" next to the booth item.

Example Image of the showing "x number left" next to the booth item:

If you do not have an interactive map, here is the help article to help walk you through Inventory Management without a map: Managing Booth Inventory without an Interactive Map