Designing Your Digital Attendee Guide - Overview

Digital Attendee Guide – Getting Started

Now that your event is live and your map is built, the next step is building out your Digital Attendee Guide. This guide serves as the central hub for your attendees to view schedules, vendors, sponsors, and key event information.

This walkthrough will guide you through the core sections to get your guide built and ready for launch.

Topics Covered

1. Accessing the Digital Guide Editor
2. Creating Your Schedule (Speakers, Tracks, Sessions)
3. Building Your Sponsor Page
4. Customizing the Look and Feel
5. Previewing and Testing Your Guide

Getting Started – Access the Guide Editor

From within the map editor, click the red “Go to Admin” button located on the top right corner of your screen.

You can also bookmark this direct link:
https://admin.eventhub-floorplan.net/login.php

Login Credentials:
Not sure? Please reach out to your account manager.</p>

Note: These credentials are separate from your vendor management login.

🎥 Watch This First

This video walks you through each section of the digital guide setup:

✅ Create Your Schedule

Step 1: Add Speakers / Entertainers
Go to: Speakers & Schedule → Speaker List & Tools → Speakers
Click “Add New Record”
Fill out details, add photo, social links → Save

Step 2: Add Event Tracks
Go to: Speakers & Schedule → Schedule & Tools → Schedule Tracks
Click “Add New Record”
Enter track name (Main Stage, Kids Area, etc.) → Save

Step 3: Build Schedule
Go to: Speakers & Schedule → Schedule
Click “Add New Record”
Add title, time, location, link speakers + tracks → Save

The more details you add (photos, descriptions, links), the better it looks.

⭐ Create Your Sponsor Page

Step 1: Sponsor Levels
Go to: Sponsors → Sponsor Levels
Click “Add New Record”
Name levels (Platinum Sponsor, Gold Sponsor, etc.) → Save

Step 2: Add Sponsors
Go to: Sponsors → Sponsor List
Click “Add New Record”
Assign level, upload logo, link exhibitor if applicable → Save

🎨 Customize Background

Go to: Show Setup & Settings → Settings Control Panel → Design Customizations
Upload background image and adjust colors to match your branding

👀 Preview Your Guide

Desktop: Click “Event Home Base”
Mobile: Mobile View → Edit Appearance
Links: Use “Links and Embed” tab to open directly

The map and exhibitor list will automatically populate as you build.

If you need labels updated (e.g., Exhibitor List → Vendor List), just let us know.